Wedding Contract


By booking Oliver Kershaw Photography as your wedding photographer, you agree to all the terms & conditions below. It is agreed that no variation or modification of the contract shall be effective unless agreed by both parties in writing. Each party acknowledges that, in entering into the contract, it has not relied on any statement, representation, assurance or warranty (whether made negligently or innocently) other than those expressly set out in the Contract and these Terms & Conditions.

Terms & Conditions

In the following Terms and Conditions:
“Business” shall mean Okphotography Limited
“Client(s)” shall mean “You” the Parties to the Contract;
“Event” shall mean the Event title inserted into the Contract;
“Photographer(s)” shall mean Okphotography Limited
“Products” shall mean any discs, albums or other items listed in the Contract;
“Services” shall mean photography to be carried out at the Event and any other Services agreed between the Client(s) and the Photographer and set out in the Contract;
It is agreed that the following terms and the Contract set out the entire agreement made between the parties, and that no variation or modification of the contract shall be effective unless agreed by both parties in writing. Each party acknowledges that, in entering into the contract, it has not relied on any statement, representation, assurance or warranty (whether made negligently or innocently) other than those expressly set out in the Contract and these Terms & Conditions.

Booking Fee
Upon receipt of the booking fee, Oliver Kershaw Photography will reserve the time and date agreed upon, and will not make other reservations for that time and date. For this reason, the booking fee of £300 is non-refundable, even if the date is changed or the wedding is cancelled for any reason; including acts of God, fire, strike, and/or extreme weather. The booking fee is to be paid at the time of signing the contract. The booking fee is applied towards the contracted wedding photography package. Full payment for the event is required at least 30 days prior to the event. The Photographer will be in touch via email with an invoice for the remaining balance. If full payment is not received 7 working days prior to the event, the Photographer reserves the right not to be present to photograph the wedding event. Payments must be made via bank transfer (BACS). Proof of payment will be made available on request.

Okphotography Limited will be in contact with you approximately [5-6] weeks prior to your event to arrange a pre-event appointment if this is deemed necessary. Any remaining balance is to be paid by that meeting date.
All payments must be received in cleared funds prior to the Event.
Following payment of the Booking Fee, the balance of fees due is to be paid as follows:

  • The same amount as the booking fee is due 12 months prior to the event date;
  • the remaining balance is due by the pre-event meeting or 14 days prior to the event if a pre-event meeting is not held.
  • Payment for any additional images or products must be made at the time of order.

Failure to make payment by the dates stipulated may result in cancellation.
All cheques should be made payable to Okphotography Limited. Bank Transfer (BACS) payments may be accepted by prior arrangements.
Late payments or returned cheques will attract an administration charge of £10.00.
No photographs or albums will be delivered until all payments have been received in full in cleared funds.
Where payment is to be made by a third party, the Parties acknowledge that they shall remain responsible for any balance outstanding in respect of the Contract.

License and Coverage:
The Photographer(s) shall be granted artistic license in relation to the poses photographed and the locations used. Although every effort will be made to comply with the Clients’ requirements, the Photographers’ judgement regarding the location, poses and number of photographs taken shall be deemed correct and not subject to dispute.
For Events involving a church ceremony or at certain other venues, the Photographer(s) movements are sometimes restricted by the minister or official in charge: photographing of parts or even all of the ceremony or occasion may be restricted or prohibited, as may the use of artificial lighting. The Photographer(s) cannot accept responsibility for limited coverage in such circumstances.
Whilst the Photographer(s) shall endeavour to fulfil the Clients’ requirements, the Photographer(s) cannot be held responsible for non-availability of subjects or adverse conditions which may delay the progress of proceedings, preventing the coverage of certain specified shots.
Any alterations made to this Contract by the Clients once details have been confirmed may only be made at the discretion of the Photographer(s) and should be agreed in writing. Where the Photographer(s) is unable to accommodate alternative arrangements (such as change of ceremony date and or venue) the Photographer(s) are not liable to compensate the Client(s) in any way whatsoever.

Use and Display of Images
The Clients hereby allow the Photographer(s) to display any images relating to the Contract and to generally promote the Business in the Photographer(s) portfolio and by means of advertising, publicity material, websites, exhibitions, competitions, magazine articles, and other such media, providing that the images are used lawfully and without damage to the Client(s). By signing this contract you consent to the use of such images. Images placed in password protected galleries within the website are not available to the general public in the normal course of events. Other than via the password-protected gallery the photographer(s) agree not to resell any image to a third party other than with prior written consent.

Image and Reproduction
All print and presentation sizes quoted are approximate and subject to change at the discretion of the Photographer(s) and may be subject to slight variation. Whilst every effort will be made, the Photographer(s) cannot guarantee exact colour matching and is not held responsible for any colour variations which may occur due to light and location variations.
Due to the limitations of computer monitors and variations of computer operating systems, it is understood that images viewed via this method may appear differently according to the specification of each monitor/computer and that prints may not match images rendered on any particular computer monitor.
Oliver Kershaw Photography cannot accept any responsibility or liability for colour balance or quality of any prints reproduced from the gallery or the USB memory stick that is supplied or by Third Party Printers such as high street photo processing shops. Due to limitations of computer monitors and variations of computer operating systems

Retouching, digital manipulation and artist finishing is available to the Client as an optional extra.

All reorders shall be treated as an extension of the Contract and no responsibility for any error will be accepted unless orders are provided in writing.

In the event, a product (such as an album) is no longer available a suitable alternative of similar quality will be offered. The photographers’ choice of an alternative will be deemed as correct and acceptable to the Client(s). Any surcharge resulting from the order of a new product following rejection of a replacement will be the responsibility of the Client(s).

Any negatives and/or digital files shall remain the sole property of the Photographer(s) at all times.
All completed albums and products shall remain the property of the Photographer(s) until full payment is received.

Any images or copies of images whether stored digitally or otherwise and any computer program including any source or object code, computer files or printed documentation relating to such images are protected by the Copyright and Design Act 1988 and remain the copyright of The Photographer(s) at all times unless there is express written agreement to the contrary. It is contrary to the Act to copy or allow to be copied photographically, electronically or by any other means an image created as part of this contract without the written permission of the Photographer(s).

In the unlikely event that the assigned Photographer is unable to attend your Event due to unforeseen circumstances,
Okphotography Limited reserves the right to appoint another suitable Photographer(s) to attend the Event on our behalf to undertake the photography to his/her best ability.

Insurance & Limitation of Liability
The Photographer(s) will maintain Public Liability and Professional Indemnity insurance at all times. However, in the unlikely event of a total photographic failure or cancellation of this Contract by either party or in any other circumstance, the liability of one party to the other shall be limited to the total value of the Contract.
Neither party shall be liable for any indirect or consequential loss.

Force Majeure
The due performance of this contract is subject to alteration or cancellation due to a Force Majeure Event. A Force Majeure Event means an event beyond the control of a party, which by its nature could not have been foreseen or, if it could have been foreseen, was unavoidable, and includes, without limitation, acts of God, storms, floods, riots, fires, sabotage, civil commotion or civil unrest, interference by civil or military authorities, acts of war or armed hostilities or other national or international calamity or one or more acts of terrorism or failure of energy sources. For the avoidance of doubt, it does not include circumstances where the Photographer(s) attend an Event to perform the Services and any of the Parties fail to attend.

Where the Photographer(s) has to cancel the Event, due to circumstances beyond his/her control the full amount of the Booking Fee and any further payments received will be returned to the Client(s).

Where it is possible a re-shoot may be arranged (if practicable) however, the Photographer(s) will not be responsible or liable for any additional costs incurred by the Client(s).

All cancellations must be delivered in writing (verbal communication alone is not acceptable.) If the Photographer cancels the agreement, then any fees and booking fees will be reimbursed in full to the client. Changes to the venue or other important details must be submitted in writing to the Photographer at least 14 days before the event. It is the Client’s responsibility to confirm all arrangements at least 2 weeks prior to the event.
​If the Client changes the venue at any point after booking and the new venue is a greater distance for the Photographer to travel than the original venue, the Client is responsible for covering any extra travel costs.

Changing the date of your wedding will incur a £200 Rebooking fee, in the event Oliver Kershaw Photography is not available, you will have to cancel your contract and the booking fee is forfeit.

​Should the Client wish to cancel this contract at any time, Notice of Cancellation must be given in writing to the Photographer. The Client has a 14-day cooling-off period, during which time the booking may be cancelled and the booking fee refunded in full. After this 14 day period, the Client will be liable to pay the Photographer the following sums:

  • – Notice received 182 days or more prior to the wedding date: booking fee only
  • – Notice received less than 182 days but more than 60 days: 50% of the agreed balance due will be payable
  • – Notice received of 60 days or less: 100% of the agreed balance will be payable.

All prices quoted are subject to V.A.T at the prevailing rate (if applicable).

All complaints should be raised by the Client directly to the Photographer in writing within 14 days of the occurrence which gives rise to the complaint. The Photographer will consider the complaint and shall provide a response to the Client within 14 days of receipt of the Complaint. In the unlikely event of an unresolved complaint, the Client may request the Guild of Photographers to mediate but only on the basis that its decision shall be final and binding upon both parties.

The Client kindly agrees to provide the Photographer (& assistant/second shooter if applicable) with one meal on the day of the wedding, in a room or area separate from the wedding guests/dining area.

Any Notice relating to this contract should be in writing and sent by recorded delivery to the address stated in the Contract.

Governing law and jurisdiction
The parties irrevocably agree any dispute arising out of this contract shall be governed and construed in accordance with English Law and that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim.

OKPhotography is a trading conglomerate of OKPHOTOGRAPHY LIMITED : Company Number: 09241691

TERMS & CONDITIONS DATED 14th of October 2021